SA-SAMS Export
The SA-SAMS School Management System is currently in use by various Institutions throughout South Africa. Many Official Departmental Information Reports and Exports are vital for the Department of Education via this System - EEE unfortunately has not been granted the permissions to allow the direct access of EEE's information to replicate the information provided by SA-SAMS.
As a result we have developed an application, which available from our EEE Online System, that may be downloaded to your local device which provides access to your Institutes Information via the internet in a similar fashion that the EEE Online Website does. However this application only connects to your Institution on EEE as a tool to Export* the desired information and Import* that information into a SA-SAMS Database onto your local device. An Existing SA-SAMS database is not required and it is recommended that an existing Database is not used for the Export/Import as the application is thus far created to overwrite existing records.
The Edupac Enterprise Edition provides a downloadable application for the export of secure data from The Edupac Enterprise Edition to a personal computer such that the Department of Education’s (South Africa) Educational Management Information System known as SA-SAMS may interpret the data correctly.
The application creates a new Microsoft Access Database file on the client’s personal computer which may be selected and opened by the SA-SAMS application available from www.thutong.doe.gov.za.
Only SA-SAMS Versions 14.1.0 and later will be able to open and correctly interpret the data exported by the Edupac Enterprise Edition: SA-SAMS Export Application.
Minimum System Requirements:
· Personal Computer (PC)
· Windows 7, 8 or 8.1 (32 Bit OR 64-Bit)
· Microsoft .NET Framework 4.5 or Higher
· Memory: 2GB RAM or More
· CPU : 1.5 Ghz or More
· Storage: 120GB Hard Drive (Application Requires ~ 100Mb)
 Using the SA-SAMS Export Utility
Once the application has started you will be prompted with the Login Dialogue.
The
are both required fields to log in - and these Credentials are identical to the Credentials you use to log in to the EEE System.
Once the Username & Password have been entered you may continue to Left Click the Validate User Button.
IF you are a registered and approved user for an Institution, that Institution will become available on the School Drop - Down List.
Left Click on your institution before Left Clicking on the Login button.
   
IF successfull you will be presented with the following Save File Dialogue.
Left Click the Yes button to present the Location where the SA-SAMS Export Utility will deploy a blank SA-SAMS Database.
It is suggested:
To Save the new database in the following Directory (if the computer being used has SA-SAMS already installed!)
C:\EDUSOLSAMS\Data\..
In the above example, the file being created will be named Demo School after the Institution's Name (Your Institution will include the EMIS Number before the name).
You may change the name of the file being saved by Left-Clicking the name and retyping the file name.
NB. The File must be saved with the extension (.mdb) excluding the parenthesis. eg: Your School.mdb
Left Click the Save Button to display the following Dialogue. If minimized - maximise the window by Left Clicking it on the status bar.
Menu:
File
Log Out:
Allows user to log out and re-enter the required credentials to alter the selected institution/school for export.
Change File:
Allows user to re-select the location at which the SA-SAMS file will be created at.
Exit:
Logout the user and closes the application completely.
Export Information:
Username – the user’s account username which is currently logged in.
School – The institution’s name from which information will be exported.
SAMSDB – The location where the SA-SAMS database will be saved to.
Is School a LSEN School?
Click in the middle of the white check box to create a tick in the box to indicate that your institution is a LSEN School.
Academic and Future Enrolment Years.
Select the corresponding Academic Year with regards to which Academic Year’s data is to be exported. The Future Enrolment Year will automatically adjust to the succeeding year with respect to the Academic Year chosen.
Information set selection
Selection of individual information sets may be selected by clicking in the white check box next to each set’s label. Alternatively by clicking the All button, all sets will be selected.
School Information: Basic School & Principal information
Cycle Information: School Terms and related information.
Student Classes: Grades and Classes of institution.
School Subjects: Subjects of your institution.
NB:Official LURITS Codes are required in the EEE System for the Subjects to be exported. They must be correctly linked to the existing subjects in EEE.
Educators & Staff: Employee & Educator information.
Students & Guardians : Student Information (excludes Curriculum Related information)
Only EEE Primary Guardians are exported as SA-SAMS does not cater for Secondary Guardians.
Student Marks: Student Assessments will be exported and assimilated into the "Assessments" Parallel of SA-SAMS.
ANA Marks: Student ANA Marks (Please refer to EEE's Notes on ANA)
Student Absenteeism: Absenteeism Records of EEE Students.
Student Conduct: Conduct Records of EEE Student.
Export the selected information
Once all (and at least 1 information set) has been selected for export, by clicking the Export button the process will commence.
WARNING! If an existing SA-SAMS database were selected in section 2.5; it will be overwritten and thusly may corrupt the existing database as well impede the quality of the exported data.
The progress bar on the bottom of the application window will reflect which information set is being exported and its current progress.
Certain information sets contain more detail than others and may take longer to export.
*Note, your local personal computer’s internet connectivity (download speed) is a factor in the time taken to complete the export as information is requested by the application from the Edupac Enterprise Edition remotely.
Once the export process has completed, a dialogue will appear to indicate success as well indicate the time taken for the entire export process.
If an unexpected error occurs – it would be best to make a screen capture of the progress bar and contact Edupac Support – we will assist in resolving the error such that you can completely export from Edupac Enterprise Edition to SA-SAMS.
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